Records Management Process

Records Storage - Boxes The City of Milwaukie’s Records Management process is maintained by the Office of the City Recorder and follows the Oregon Administrative Rules. The Office of the City Recorder is responsible for the coordination, implementation and maintenance of the overall Records Management Program. In addition, the Office of the City Recorder …

Maintains the Records Management Policy and Procedures Manual and updates it as required.
Maintains the City's Storage Program.
Provides assistance to City Departments concerning Records Management.
Coordinates projects associated with the access, usage and disposition of records and information as necessary.

Maintains records stored within the City's Vault and input and maintain the City's Records Management Database.
Maintains knowledge of laws affecting Records Management.
Maintains the public records under the guidelines of the Oregon Archives Division.
Obeys the Records Retention Schedule, which is the set of guidelines for how long a public record has to be kept.

Obeys the Public Records Law 192.001 of the Oregon Revised Statutes.
Administers Public Records Requests by receiving a Records Request Form, from a citizen and/or business, which needs to be filled out in order for the Office of the City Recorder to conduct the search. There can be administrative charges associated with a search
Frequently Asked Questions about public records.